TotalCompliance provides a single, powerful interface for Policy and Procedure management. The policy management tool provides a central repository of policies, documentation control, assessments, training, testing, and metric reporting. Documents are stored in a secure, on-line repository where you can control the levels of access and access them from anywhere. Each document has a complete history of actions taken and audit trail, including revision and date tracking. Automated notifications and alerts via email, phone, or text message ensure that people take action. At any time, using the management dashboard, you can see where each document is in its lifecycle and who has viewed and acknowledged it.
- Manage training, testing, surveys, handbooks, contracts, assessments, grants, and more. Any and all types of electronic documents can be distributed to any set of individuals. Furthermore, recipient feedback in the form of tests, surveys, electronic signature authorization, attachments, comments, and other data can be easily acquired and tracked with TotalCompliance's policy and procedure software.
- Automate document workflow. A challenge for any organization is getting the right information to the right people at the right time. TotalCompliance automates the tasks of getting approvals, reviews, revisions, reminders and acknowledgments at the right time, in the right order. All information collected is retained forever. Notices are automatically distributed, and if necessary escalated, when tasks are not completed on time.
- Collect, use, distribute, and report on any electronic information. Accurate information is critical for productivity and efficiency in any organization. Collecting the information from the right people at the right time then distributing the processed or summarized information to the people who need to know at the right time, is critical to any organization. TotalCompliance provides an easy mechanism to collect and catalog any customer-defined information. Anything from birthdays and vehicle information, to project status and personnel data can be collected, retained, updated, summarized and reported by TotalCompliance.
- Automate reporting. Reporting needs to be a whole lot more than a piece of paper that lists a lot of information. Reports need to be created easily, with the flexibility to coherently list just the information needed, then distributed automatically to those who need the information when it is needed. By setting up a report once, then automating its delivery, management can get real-time information at pre-defined days and times regarding policy compliance, procedure understanding, project & task status, summarized answers, statistics, and actions taken or not taken. By automating the reporting tasks, TotalCompliance does the work and the recipients receive an email with the important information they need when they need it.
TotalCompliance is a hosted, SAS 70 Type II examined, Cloud Computing service and can be implemented in hours without impacting your IT department or IT systems. It is easily configured to include or exclude features to meet your requirements and enhance the ease-of-use. Customer requests, which are generally applicable to other customers, are incorporated into our products and available to all customers at no additional cost. TotalCompliance can also be installed on your server at your site.
If you would like to get more detailed information, please see the full feature list, watch a product video or contact us.