Benefits and Features

TotalCompliance® offers the following benefits:

• Provides secure, hosting and repository of documents

• Intuitively easy to use

• No paper pushing ("green" document delivery)

• Improves organizational efficiency

• Improves quality of service

• Provides accountability

• Reduces litigation and liability

• Provides management metrics

• Reduces cost per employee (to less than 50¢ per month)

• Minimizes time spent ensuring staff are informed and knowledgeable

• Minimizes time spent looking for documents

• Provides full auditing/archiving capability

• Improves document availability (always available and not person-dependent)

• Provides performance management opportunities

TotalCompliance® offers the following standard features:

On-line, full lifecycle Document Management

• Secure, on-line document repository

• Lifetime history of documents and actions taken

• Import of any and all types of electronic documents

• Automatic versioning with complete history

• Levels of access control to documents

• Built-in (HTML) editor for changes or complete document creation

• On-line, real-time dashboard showing "Where am I today?"

• Advice-Approval system

Efficient and effective Document Distribution

• Document links are distributed reducing network and email load

• Publish to a single group, subordinate groups, or selected groups

• Email and Text-message notifications

• Individually sent emails minimize risk of being detected as spam

• Emails are sent from "you" so recipients recognize the sender

• Automatic reminders sent regarding inaction

• Automatic escalation when required action is past-due

• Automatic reminders for document re-certification on an annual, quarterly, or other period basis

On-line Knowledge Access

• Documents affecting the user are displayed and available anywhere, anytime

• All user actions -- read, test, acknowledge -- are recorded

• Built-in testing system with immediate score feedback

• Questions can be imported from other documents

• Unlimited number of questions

• Multiple choice tests are automatically graded

• Questionnaires and surveys are automatically administered

• “Reference” documents, requiring no action, are readily available

• Built-in search -- by name, date, and text within documents

On-line Compliance Measurement, Monitoring and Reporting

•  Complete statistics including:

• Irrefutable action confirmation

• List of who read, tested, passed, and agreed to a document

• Percentage of group members who: read, tested, passed, and agreed to a document

• Roll-up of statistics for all subordinate groups

• Advanced reporting -- all database fields available

• Reports can be saved or exported